Process for closing Passport application file at Secunderabad RPO?

Check my [previous blog post] on how I renewed my Passport and all hurdles I came across.

The biggest hurdle was the closing of first application file as I created another file without mentioning the first file on the Passport site while applying for a renewal.

The case was, I initiated my passport renewal by applying online and paid one time fee of 1.5k INR, but exhausted all my appointments to the PSK. As you can reschedule appointments only for 2 times in a year after first appointment date is over and the passport fees paid is also valid for a year. And I had missed all my appointments, thus the fee I paid was also lapsed.

Thus I reapplied for renewal on the Passport site and opened a second file. And when I visited PSK after checking all my docs they asked my why I opened a second application file without closing the first one? They asked me to go to Secunderabad RPO (Regional Passport Office) and get the first file closed. They put on hold my second file and told me that I’ll have to pay fine of 1.5k INR as I did all this.

Imp: According to them as I had exhausted all my appointments, I could have mentioned the first application file while opening the second application file for the renewal. And as I had suppressed this information I’m liable to pay a fine, and get the first file closed.

–> Closing Application File: I went to the Secunderabad RPO will all documents in original and duplicate. Had to stand long in separate queues for around 2-3 hrs, and had to go to 2-3 counters A,B,C etc to get the application and documents verified. Finally I ended up with an officer who asked me some questions and why I opened up a new file. I provided him slip from Toli Choki PSK. He asked me to got to some “Inventory room” do some more paper work, again a big queue. Returned back to the same officer, and it was time for lunch break. Waited for around an hour, and finally he closed my file on his system and gave me a receipt. The whole process took almost 5-6 hours, so take some food and water with you.

Later that day I got an SMS for the same:

1. Your File No. HYxyz is closed by RPO Hyderabad on . Please visit Regional Passport Office for details. (Jan-11, 1:32 pm)

–> Final approval: Went to Toli Chowki PSK again on the next appointed day, and provided the receipt form Secunderabad RPO. Had to go through all A, B, C counter again. They verified all things and asked me to pay 1.5k fine. Finally at the last counter my application was accepted.

I got an SMS on the same day:

2. Dear applicant, Penalty of Rs 1000.00/- imposed on your application (File No xyz) has been paid in full. (21st Jan, 11:22 am)

For rest and whole process that I went through, please check my this [previous blog post].

Secunderabad RPO location:

24 thoughts on “Process for closing Passport application file at Secunderabad RPO?

  1. My passport file is closed once .I applied again second time but passport application has been put on hold can I close second time also and apply fresh after having complete documents..if so which file Reference no is mentioned when I apply new

  2. Did you know file number for the first application as you didn’t submit the application at psk? What I know is that the file number is generated when we submit the application at the passport office. Correct me if I am wrong.

  3. Hi Manoj,
    I know I came a kittle late to this blog.
    I want to know if I have to take an appointment to get the closure letter of my old file.
    Or I can directly go to the RPO and do the whole 5-6 hours of procedure mentioned by you above?
    Please help. Thank you

  4. @Lelles, for closing yes I think you’ve to visit the Delhi RPO, but you don’t need any User/Password appointment. Just go there with all your documents, you will get a time slot there only, they will ask few questions, and your file will be closed, and you will get a receipt. Now when you resume with your new application, they will see the receipt and ask you fine and the hold application will resume. But once try reaching their helpline and get more details and clarification. Let me know if you still get blocked.

  5. Hi manoj,

    Recently i am applied for a passport the passport police updated my status “adverse report of current address’.i am visited RPO they say fine fee for close that application or change address verification .that fee is 5k. when my application automatically close.

    is it possible i have to apply new passport in different state before closing that application.

    • Don’t ever think of doing that, these days everything is managed under central database, you could land in jail or ever more higher fine, or both. Simple pay fine and get your file closed. Make sure to provide older file name while opening a new file, and provide all details correct. ~Manoj

      • My application status is closed, but i haven’t paid any fine for that it. Can i apply for fresh passport ? or should i need closure document. Please suggest here

  6. hi
    I applpassporti 2015. My application is rejected from police enquiry. because my husband not here he is in dubai. I was sign his signature.
    now i want re reapplly it. should i go psk secendrabad for cancellation. and also i forget my file numberwhhow i get this.

  7. Hi, my husband has submitted false information about his education and now the file is on hold at the rpo
    Usually the fine is imposed and it is cleared but in my husband’s case the officer isn’t responding. Should I reapply mentioning the first file details or should I wait for the automatic closure of the file or should I pay 50000 bribe as asked. Please help asap.

    • Do not pay bribe, if all fines are cleared file an RTI mentioning why file is on hold.
      As the file is not closed, even by mentioning the file no you will need to get the file closed.
      First try visiting the Secunderabad RPO to get the status personally.

  8. I have applied for fresh passport.i got status police clearance not clear.its under review of rpo after my interview.i applied for passport with un register dob certificate.n ow i want to cancel my application with out payment 5k .how to skip this?

  9. Hi Manoj, I had ignore the application status for three years and now it is required to re-apply. If I mention the old File number details in the re-application, will it be the same case, do I need to get a closure certificate from PSK, Hyderabad ?
    What could be the fine in my case ?

    • The file gets close automatically after a year.
      But I would suggest to provide the first file name, as they suggest not to hide anything. And you may not have to go through the process of closing that at RPO.

      • i had applied in 2011 and still the file is open. I came to know only when I applied again in 2017. Now they are asking me to close the previous file. What to do?

      • Hi Manoj,
        I applied for passport in Delhi somewhere in the mid 2016. However I couldn’t produce an original copy of 1 document as it was in my birth state that’s how my 2nd appointment lapsed. And I was told that after 6 months the file automatically would close and I can reapply.
        Few days ago I applied for a fresh application in Pondicherry assuming the old one got closed and I went for my appointment today and due to the unclose application in 2016, my application is on hold. They said the only way is to go to Delhi to close the file or to mail the right department. I called the toll free and they said I have to log in from the same user id and password I used to apply for that application to take an appointment with the concern office. Now the issue is I do not have the user id and password as the agent who helped me apply that application isn’t picking up my phone.
        I have some questions as I believe you’ll have all the answers:
        1. Is it necessary to physically fly to New Delhi to close that application?
        2. Even if I go there, I don’t have the user id and password to take an appointment. In this case, what do I do?
        3. Is there any alternative way to find a solution?
        4. Do you have any idea or contacts who can help me out with this situation?
        They said I have to pay a fine of rs.1000 which I’m totally okay. Just want to find a solution.


      • I have applied passport on 09-Feb-2018 the file has to be closed automatically because the application date has been crossed 1 year. But still, today 21-March-2019 the file is not yet closed. can u please suggest what needs to be done?

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